Recently, I had a conversation that stuck with me. The conversation focused around the “confusion,” of tools that software companies are releasing on a pace unheard of and the “frustration,” that is felt by users and administrators of these products. The days of a software life-cycle of 3-5 years is no more; for example, Microsoft teams was introduced in Fall of 2016.
I won’t give you a specific number of tools that are part of Office 365 since it is changing and growing on a regular basis. It is important to make sure that as an CEO, CIO, IT administrator, power or end user that you understand what tool you need to effectively work and complete tasks.
This is where a product like Microsoft Teams can help. Teams is a newer product in the Microsoft productivity workload suite that connects different collaboration mediums together into a single use application (mobile, desktop or browser).
Within teams, you will see the core collaboration and communication platforms. These are the same tools Microsoft has invested in heavily over the past few years such as SharePoint, Skype, and Office 365 groups; with the ability to add “tabs,” to other products or webpages from a single source. In the sample picture below, you will notice the different tabs with a clean simple interface.
Is e-mail the answer?
If you have rolled out some of these collaboration tools, like teams, SharePoint, or groups and users are still hanging on to email, it might be for good reason. Email is a tool all users use; therefore, they will hang on to the tool and continue to use it unless there is a shift but it is not the answer.
Fewer programs needed
With Microsoft’s inclusion of teams in Office 365, this is an example of how software providers are simplifying the collaboration apps and services for customers. Workers do not want multiple different windows and apps for daily work.
Today is not the day to turn all the tools off as it could lead to users purchasing or using tools for its unintended purpose. We can all relate to is that spreadsheet or access database that should be in SQL or another enterprise-level solution. My recommendation is to perform a productivity assessment within your organization since it can help to identify the specific products that your organization will adopt. This can also develop a plan for users if they want to use one of the other ones.